Scanning
Some off-campus students are required to submit written homework or tests for their class. Sometimes the instructor will give ELO the documents after they are graded so that we e-mail them back to the students. To do this, we scan the documents and e-mail them as attachments via Blackboard Learn. These instructions will teach you how to use the scanner and to use Blackboard's e-mailing services.
1. If the scanner is folded up, unfold the loading trays. One folds up, the other folds down.
2. Make sure that the ScanSnap Manager is open on Helios (far right).
The icon is right next to the Google Chrome icon in the lower dock.
It is open if the little blue dot appears in the dock beneath the icon.
3. Put the documents to scan in the loading tray upside down and turned away from you.
4. Press the scan button on the main body that is lit up in blue.
If it doesn’t do anything, ScanSnap Manager isn’t open. Go back up to the second bullet.
5. Once the scanner has finished scanning, a window will appear.
6. Look through the pages to make sure the scanning finished correctly (left side of the window).
The file name can be edited in the top right portion of the window.
The lower right of the window is for selecting where the file will be saved.
Select the ‘Network Folder’ tab. Make sure the ‘server address’ field is afp://eocs1.engineering.iastate.edu/EDE (the WebCT drive).
Click the ‘browse’ button underneath the ‘Save in’ field and find the folder to save the document in (or create one if necessary).
It should be saved to the appropriate student's folder within the class folder.
Save it using the following naming convention: LastName_DocumentName
Click the ‘save’ button in the lower right of the screen.
How to E-Mail Documents Via Blackboard
1. Navigate to the Send Email page for the appropriate class.
Select the appropriate class from the course list on Blackboard Learn.
Click "Send Email" on the left side of the screen.
2. Click on the "Single / Select Users" link.
3. In the left of the two boxes at the top of the screen, select the name of the student(s) who are designated to receive the e-mail, then click the right-facing arrow button to move that student into the right side box.
All names in the right side box will receive the e-mail, so make sure that the names are correct.
If the instructor wishes to receive a copy of the e-mails, be sure to include his or her name in addition to the student(s).
4. Fill in an appropriate subject and message. Be polite and to the point.
5. Under the message box is a field to add attachments. Click the "Browse..." button and navigate to the correct document.
Student files will be stored in the WebCT Drive (W:), in the "Student" folder within the respective class.
Once the file has been selected, click on the "Open" button.
If there are multiple attachments, select the "Attach Another File" link and repeat the process.
Some off-campus students are required to submit written homework or tests for their class. Sometimes the instructor will give ELO the documents after they are graded so that we e-mail them back to the students. To do this, we scan the documents and e-mail them as attachments via Blackboard Learn. These instructions will teach you how to use the scanner and to use Blackboard's e-mailing services.
How to Scan Documents • How to E-Mail Documents Via Blackboard
How to Scan Documents
1. If the scanner is folded up, unfold the loading trays. One folds up, the other folds down.
2. Make sure that the ScanSnap Manager is open on Helios (far right).
3. Put the documents to scan in the loading tray upside down and turned away from you.
4. Press the scan button on the main body that is lit up in blue.
5. Once the scanner has finished scanning, a window will appear.
6. Look through the pages to make sure the scanning finished correctly (left side of the window).
How to E-Mail Documents Via Blackboard
1. Navigate to the Send Email page for the appropriate class.
2. Click on the "Single / Select Users" link.
3. In the left of the two boxes at the top of the screen, select the name of the student(s) who are designated to receive the e-mail, then click the right-facing arrow button to move that student into the right side box.
4. Fill in an appropriate subject and message. Be polite and to the point.
5. Under the message box is a field to add attachments. Click the "Browse..." button and navigate to the correct document.
6. Click the "Submit" button.